Article 1 (Purpose) Chapter 1. General Provisions

Article 2 (Scope of Application) (1) The scope of application of this Ordinance is as follows.
1. Public officials belonging to the Seoul Metropolitan City Council (hereinafter referred to as the “Council”)
2. Cases where a person other than persons falling under the Council (subparagraph 1) go on a business trip abroad for official duties using the parliamentary budget
(2) This Ordinance shall not apply to official overseas business trips that fall under any of the following subparagraphs.
1. In cases of being dispatched overseas in accordance with the Education and Training of Local Public Officials Act or the overseas training plan of the National Assembly
2. In cases of being dispatched overseas in accordance with the Regulations on International Cooperation in Science and Technology
3. In cases of a public official belonging to the National Assembly being dispatched to an external organization and traveling abroad at the expense of the organization to which they are dispatched

Article 3 (Annual Basic Plan for Official Overseas Business Trips)

Article 4 (Application/Permission for Official Overseas Business Trips, Etc.) Chapter 2. Review and Approval of Official Overseas Business Trips, Etc.

(1) When a public official under Article 2, Paragraph 1 wishes to go on an overseas business trip, they must obtain permission from the Chairman.
(2) When applying for an official overseas business trip, an application for permission for an official overseas business trip must be submitted to the head of the department in charge of official overseas business trips (hereinafter referred to as the “permission department”) at least thirty (30) days prior to the scheduled departure date, attaching the following documents.
1. Business trip plan
2. Airfare calculation statement
3. Business trip policy and other necessary evidential documents
(3) Other necessary matters regarding advance consultation, application and permission, and changes for official overseas business trips shall be determined by regulations.

Article 5 (Submission of an Official Overseas Business Trip Plan, Etc.) (1) In the case of a business trip falling under Article 6, Paragraph 1, subparagraph 2, the plan for holding a preliminary expert meeting and a report on the results must be included in the official overseas business trip plan according to Article 4, Paragraph 2.
(2) If a prior expert meeting pursuant to Paragraph 1 is not held, only the holding plan shall be included, and the results report shall be submitted along with the return report pursuant to Paragraph 1 of Article 14.

Article 6 (Establishment and Operation of the Committee) (1) The Chairperson shall establish a Committee for reviewing official overseas business trips (hereinafter referred to as the “Committee”) to review the following matters.
1. Adequacy and suitability of the basic plan (including changes)
2. In cases of business trips for the main purpose of inspection, tour, observation, data collection, etc.
3. In cases where all or part of the travel expenses are borne by an organization, group, or individual other than the organization to which the traveler belongs; however, business trips borne by foreign government agencies and international organizations shall be excluded.
4. In other cases where the Speaker requests a review by the Committee as it requires review.
(2) The Committee shall review the following matters according to the criteria in the attached table.
1. Purpose and necessity of business trip
2. Suitability of the country and organization being visited
3. Eligibility of business travelers and personnel
4. Suitability of the period of time and timing of the trip
5. Definiteness of travel expenses
6. Whether or not there is prior consultation with the organization being visited
7. Other matters deemed necessary
(3) In cases where a public official belonging to the Council goes on a business trip to support the overseas activities of a Seoul Metropolitan City Council member, the review by the Seoul Metropolitan City Council Member Overseas Activities Review Committee pursuant to the Seoul Metropolitan City Council Member Overseas Activities Ordinance may be replaced. <Newly established on Mar. 26, 2024>

Article 7 (Formation of the Committee) (1) The Committee shall be composed of seven (7) members, including one (1) Chairperson and one (1) Vice Chairperson. The Chairperson shall be the Secretary General of the Seoul Metropolitan City Council (hereinafter referred to as the “Secretary General”), and the Vice Chairperson shall be elected from among the external members.
(2) The term of office of external members shall be two (2) years, and they may be reappointed only once. However, the term of office of a supplementary member shall be the remaining term of office of the predecessor.
(3) The Chairperson shall appoint or commission members from among those who fall under any of the following categories, and the number of external members shall be four (4).
1. Head of the department and officer in charge of official overseas business trip permits, senior expert Committeeman
2. A person who is recognized as an expert in the fields of international trade, administration, culture and tourism, etc., and has extensive experience or professional knowledge related to official overseas business trips
3. Other persons whose experience and expertise are recognized by the Chairperson
(4) The Chairperson shall represent the Committee and oversee the affairs of the Committee.
(5) The Vice Chairperson shall assist the Chairperson, and where the Chairperson is unable to perform their duties due to a vacancy or unavoidable reasons, the Vice Chairperson shall act on behalf of the Chairperson.
(6) The Secretary shall serve as the administrative officer in charge of the licensing department and is responsible for the affairs of the Committee.
(7) Other necessary matters regarding the composition and operation of the Committee shall be prescribed by regulations.

Article 8 (Meetings) (1) The Committee meetings are divided into ordinary and special sessions. Ordinary sessions are held once a month, and special sessions are convened when the chairperson deems it necessary. However, if there are no agenda items to deliberate, an ordinary session may not be held.
(2) The Committee meetings shall be opened with the attendance of more than a half of registered members, and resolutions shall be made with the consent of more than a half of the registered members.
(3) In cases where the Chairperson determines that it is difficult to convene a meeting, they may substitute a Committee resolution with a written review.
(4) If a commissioner has a significant reason for which they cannot ensure fairness, including being on an official overseas business trip, they may not participate in the deliberation and resolution of the relevant agenda item.

Article 9 (Attendance of Related Persons, Etc.) (1) When necessary during the review of an official overseas business trip, the Committee may summon the person subject to the review or a related person and ask questions regarding matters necessary for the review.
(2) If the subject of the examination or the person concerned does not appear without a justifiable reason after receiving a request for attendance pursuant to Paragraph 1, the Committee may not approve the official overseas business trip in question.

Article 10 (Stipend)

Chapter 3. Education and Management Article 11 (Orientation Education)

Article 12 (Reporting Obligations, Etc.) (1) When a person taking an official overseas business trip (hereinafter referred to as a “business traveler”) encounters special circumstances while performing their duties overseas or is unable to perform their duties within a designated period, they must immediately report to the Chairperson and receive instructions from them.
(2) Business travelers must maintain their dignity as public servants, observe local norms, customs, and public morals, and refrain from changing or canceling previously planned visits without notice or otherwise damaging the standing of the nation and the reputation of the institution.
(3) During official overseas business trips, any act of disclosing classified information learned in connection with duty is prohibited.

Article 13 (Collection of Foreign State Materials) (1) The Chairperson may assign the task of collecting foreign data to the person on a business trip, and in such cases, the expenses required for collecting the data must be paid.
(2) The data collection task must be assigned within the scope necessary for the development of local autonomy, including politics, economy, society, culture, science and technology, administrative systems, and local councils of the business trip destination.

Article 14 (Report on Return) (1) Within fifteen (15) days of returning home, business travelers must organize a return report and collected data (including photos of the visited institutions or sites, interview data, etc.) and register them on the disclosure of information network related to official overseas business trips.
(2) The return report in Paragraph 1 must be written in detail, focusing on the results of the business trip, issues, main activities, implications, etc., so that it can be determined whether the aim of the business trip and the results of the business trip in the official overseas business trip plan coincide.
(3) The Secretary General must analyze, research, organize, and store collected data, etc., and devise effective utilization plans.
(4) If a business traveler does not submit the assigned documents and return report by the deadline, future official overseas business trips may be restricted.

Article 15 (Follow-up Management) (1) The Chairperson shall ensure that public officials who have returned from an official overseas business trip can fully utilize the knowledge or skills they acquired during the trip in their relevant field of duty.
(2) The Chairperson shall register reports, etc. on the website of the organization and the “Overseas Business Trip Training Information System” of the Ministry of Personnel Innovation so that they can be available for reading. However, this does not apply in cases where it is necessary for the classified information protection or preservation of public security/peace of a nation or organization.

Article 16 (Management and Use of Airline Miles) (1) Public officials on overseas business trips must register any changes in the accumulation or use of airline miles arising from the overseas business trip in the Official Overseas Business Trip Management section of the administrative portal system within fourteen (14) days of returning to Korea.
(2) When a public official who has registered for airline miles in accordance with Paragraph 1 has a reason to go on an official overseas business trip, they must check whether they can use their accumulated airline miles, and if so, they must give priority to using it to purchase a bonus airline ticket.

Article 17 (Enforcement Rules)

Addendum <No. 9152, Mar. 26, 2024>
This Ordinance shall enter into force on the date of its promulgation.