Article 1 (Purpose)

Article 2 (Permission for Official Overseas Business Trips)

Article 3 (Advance Consultation on Business Trip Policies) (1) The head of the department that carries out the official overseas business trip (hereinafter referred to as the “main department”) must consult in advance with the head of the department in charge of permission for the official overseas business trip (hereinafter referred to as the “permission department”) when establishing the official overseas business trip policy.
(2) In cases where the terms and conditions of various service contracts and foreign purchase contracts include matters related to overseas business trips, consultation with the head of the licensing department must be obtained prior to concluding the contract.
(3) In cases of participating in an official overseas business trip policy of a central government agency or other official that is not part of the plan of the National Assembly or participating in an event such as a seminar held overseas as an official, consultation with the head of the department granting permission must be held from the initial participation consultation stage.
(4) When establishing a policy for official overseas business trips, sufficient prior consultation must be held with the relevant organizations of the country being visited.

When there is a need to change the notified business trip period or time due to special reasons, the head of the department in charge may submit a request for a change in the business trip to the head of the permitting department, stating the reason. In such cases, if the content initially reviewed and notified falls under any of the items in Article 6, Paragraph 1 of the Seoul Metropolitan City Council Government Ordinance on Official Overseas Business Trips, it must be resolved by the Official Overseas Business Trip Review Committee (hereinafter referred to as the “Committee”). However, in cases where the agenda is minor, such as a simple schedule change, adjustment of travel expenses, or change or reduction of business travelers, the resolution of the Committee may be omitted.

Article 5 (Review of the Purpose and Necessity of Business Trips) (1) In cases of overseas business trips for reasons such as data collection or business consultation, overseas business trips may be restricted if the specific purpose and necessity are not clearly clarified.
(2) In cases where participation in seminars, symposiums, or other conferences is invited and the importance of the event is not recognized, overseas business trips may be restricted.
(3) As a rule, overseas business trips such as field trips, inspections, attendance at competitions, and training camps organized by private organizations, etc. are restricted if the purpose is not directly related to the work at hand or is not considered urgent.

Article 6 (Review of the Purpose of Business Trips) 1. Whether the country being visited is suitable for achieving business objectives
2. Whether or not the Republic of Korea has established a diplomatic mission and the relationship of the visiting country with the Republic of Korea
3. The political situation of the country being visited and personal safety issues of business travelers, etc.
4. Whether a travel warning has been issued for the country being visited in accordance with Article 3 of the Travel Warning System Operation Guidelines of the government

Article 7 (Review of Business Travelers) (1) Priority shall be given to selecting a person whose current job duties are suitable for the purpose of the business trip and who can perform the relevant duties for a considerable period of time after returning to the country, but for business trips for the purpose of inspection, observation, observation of advanced cases, and data collection, priority will be given to selecting an incomer of less than six (6) months. However, if the Committee determines that the person on the business trip is unsuitable, it may request that they be replaced with another qualified person in order to improve the performance of the business trip.
(2) The number of personnel on business trips shall be limited to the minimum number required to perform the relevant mission.
(3) When the number of people traveling for the same purpose exceeds two (2) at a time, the tasks to be performed by each individual must be clear.
(4) In principle, business trips upon invitation must be negotiated through the Chairperson of the Seoul Metropolitan City Council or the Secretary General of the Seoul Metropolitan City Council. Business trips in which an individual is nominated and invited will not be permitted unless there is a special reason, even if the trip is work-related.

Article 8 (Review of Business Trip Duration and Time) (1) The business trip period shall be recognized as the minimum period necessary to perform official duties and, in principle, shall not exceed fifteen (15) days at a time. However, in cases where excess is unavoidable, the reason must be sufficiently explained. In such cases, the extension of the business trip period is based on the following criteria.
1. Asia-Pacific region (including Oceania): within four (4) days
2. Europe, the Americas, and other regions: within six (6) days
(2) The timing of the business trip should be chosen appropriately considering the effect of the visit.

Article 9 (Review of Business Trip Expenses) (1) Travel expenses are calculated and paid in accordance with the Public Official Travel Expenses Regulations and the Seoul Metropolitan City Council Government Ordinance on Public Official Travel Expenses.
(2) In cases where the budget has not been secured or where related organizations or groups bear the expenses, business trips may be restricted.

Article 10 (Prevention of Infectious Diseases and Safety Disasters) (1) Before traveling, the business traveler must check for the presence of infectious diseases in the country they are visiting and surrounding countries.
(2) During local activities, transportation (air, train, passenger car, bus, etc.) must be secured.
(3) An emergency contact system must be established during official overseas business trips.

Addendum <No. 00045, Feb. 24, 2022>
This Enforcement Rule shall enter into force on the date of promulgation.

Procedures for Permitting Official Overseas Business Trips (Related to Article 2)